Brief Description

iO (pronounced i,o), introduces several new user interface concepts to the museum automation field. iO replaces the traditional 'flipping through index cards' interface with a web-like scroll screen, resulting in a greatly reduced learning curve that makes the software easier to operate than other packages and opens its use to a wide range of museum staff outside of collection specialists. It is perfect for institutions just beginning their automation efforts, as well as those who have outgrown less sophisticated systems. It is available in both single- and multi-user versions.

iO offers the essential collections management features of MIMSY XG (with fewer Activities and Authorities) at a fraction of the cost and with significantly lower hardware requirements.

Based on Microsoft Access 2000^TM, 2002^TM, 2003^TM, iO provides superb data handling capabilities while requiring little or no database administration. iO can be installed by museum staff, and no formal training is required.

iO is more than sufficient to meet the collections management needs of small- to medium-sized museums. In addition to its exclusive interface elements, iO offers dozens of additional features, including a spell checker, the ability to customise field labels, and an intuitive report generator that accommodates images as well as text.

iO has more than 200 variable length fields to describe object characteristics in complete detail. Like MIMSY XG, iO has user-definable Pop-Up Lists to make data entry easy. It also has user-definable Help Messages that can guide users through local data entry guidelines. In addition, activities for loans, condition, exhibition, value, and location document and retain every transaction in an object's life cycle.

Minimum Hardware

Client:

• PC with a Pentium 233MHz (450 MHz, Pentium III or higher recommended)
• 128MB RAM (256MB RAM recommended)
• Microsoft Windows 98SE, Windows Millennium Edition (Windows ME), Windows NT 4.0 (Service Pack 6 or later), Windows 2000 Professional, Windows XP Professional
• 400MB of available storage space
• Microsoft Access 2000 (SR-1 or later) or Access 2002
• Microsoft Data Access Components 2.7 or later
• Super VGA, 256-color monitor supporting 800 x 600 or higher resolution
• Multimedia computer required for sound and other multimedia effects
• Microsoft Mouse or compatible pointing device
• CD-ROM drive is required for installation unless installation is being performed over a network.

Server:

• PC with a Pentium 450MHz or greater (Pentium III or higher recommended)
• 256MB RAM
• Windows NT Server 4.0 (with Service Pack 6 or later), Windows 2000 Server, or Windows 2003 Server
• 400MB of available storage space
• Super VGA, 256-color monitor supporting 800 x 600 or higher resolution
• Microsoft Mouse or compatible pointing device
• CD-ROM drive is required for installation unless installation is being performed over a network.

Stand-Alone Environment:

• PC with a Pentium 450MHz or greater (Pentium III or higher recommended)
• 256MB RAM
• Microsoft Windows 98SE, Windows Millennium Edition (Windows ME), Windows NT 4.0 (Service Pack 6 or later), Windows 2000 Professional, Windows XP Professional
• 400MB of available storage space (more space recommended if you plan to use images or other media)
• Microsoft Access 2000 (SR-1 or later) or Access 2002
• Microsoft Data Access Components 2.7 or later
• Super VGA, 256-color monitor supporting 800 x 600 or higher resolution
• Multimedia computer required for sound and other multimedia effects
• Microsoft Mouse or compatible pointing device
• CD-ROM drive is required for installation unless installation is being performed over a network.

Server backup hardware and software.

Operating Systems and Networks

Operating systems - Windows 95 or later operating systems.

Network - Windows 2000, NT, and 2003. Citrix.

Images

All popular image formats are supported. This includes BMP, TIFF, PCX, PICT, JPEG, RAS, GIF. For questions on specific formats, please contact our office.

Public Access

Users can purchase Willoughby's TriO web utility (£1,500) for use with iO. TriO allows users to browse user-selected collection and exhibition information. All related media (images, documents and audio/video files) can be viewed.

CD Publication

iO can be authored to a CD.

Internet

See public access above.

Database Architecture

Based on Microsoft Access 2000^TM, 2002^TM, 2003^TM.

Cost - Single User

£1,500

Cost - 5 Users

£6,000

Additional Pricing Notes

Internet Module: TriO is £1,500. Most customisations can be made to TriO by the user at no additional cost.

Training

No training or installation is required for iO. Users can contract for an optional one-day iO training class at a rate of £800 (includes training fee, per diem, and all related travel expenses).

Support

Our premium support package includes the following:

• Free bug fixes and enhancements
• Discounted rates for end-user advanced training
• Direct troubleshooting of your system via call-in is available to users who have PC Anywere, RDP/Terminal Services, or VNC and (preferably) a high-speed Internet connection
• Unlimited access to iO Support on the Willoughby Web Site (available only to users with Web access)
• Free upgrades of iO
• Membership in the Willoughby Users Group (WUG) membership in the Willoughby Users Group List Server (WUGLS)
• Free consultation relating to complex data issues.

Software support fees are 20% of the then-current list price of the level of software you have licensed. List prices are set in January of each year and may increase or decrease from those in effect at the time of your original purchase. Your annual support fees, therefore, may increase or decrease from year to year.

Museum Users and Sites in the UK

10 installations.

Museum Users and Sites Worldwide

147 installations.

Largest Museum Site - No of Users and No of Records

Milwaukee Art Museum (12 users)

Illinois State Historic Preservation Agency (over 70,000 records)

Special Features

• iO will run under Windows 95, 98, 2000, XP, & NT and in several network environments
• User-definable Pop-Up Lists, Help Messages, and Field Labels
• Over 200 variable length data fields
• Digitised imaging with a light table
• Built-in location tracking and inventory control trace every movement of your items
• Side Link Ledger provides instant access to linked external documents, images, audio, and video, as well as giving information on activities related to an object without the need to move to separate screens
• Rapid Entry fields that can be arranged by a user in any order to optimise data entry for particular collections or projects
• Graphical report generator lets you create new reports and forms in minutes
• Publications and People & Organisations Authorities keep track of books, articles, people and organisations
• Global updating changes groups of records one group at a time
• Condition and Value Activities store historical information about your items
• Unicode support allows multilingual museums to support applications in different language versions

Future Developments

iO is currently on version 1.08. Version 2.0 is in the planning stages.

Feature

Audit trails

As standard.

Passwords

As standard.

Picklist

As standard.

Thesaurus for Data Entry

As standard.

Thesaurus for Retrieval

As standard.

Screen Designer

Additional cost.

Report Writer

As standard.

Modifiable Data Structure

As standard (user defined fields).

Maximum Characters per Field

Maximum characters are variable for each field.

Text fields length limit: 2GB

Maximum Records per File

There is no limit to the maximum records in the database.

Digital Image Formats

iO supports most media file formats. Among the more popular formats supported by iO's multimedia browser are:

• Documents: HTML, SGML, DOC, TXT, WRI
• Video: AVI, QTW, QTM, MPEG, MOV
• Audio: WAV, MIDI, CD, MP3
• Image: BMP, uncompressed TIFF, PCX, PICT, JPEG, RAS, GIF

Data Import Facilities

iO can import fixed and variable length ASCII files.

Data Export Facilities

iO can export data via reports or by Quick Export, which allows you to export data into Excel, Access, and a variety of other formats with one key command.

Company Name

Willoughby Associates, Limited

Contact Name

Mike Pfriem

Contact Job Title

Business Development Associate

Contact Phone Number

(0) 0 800 9250 9250

Contact E-mail

info@willo.com

Address

266 Linden Street
Winnetka,
Illinois 60093

Company Website

www.willo.com

Company Name

Willoughby Associates, Limited