Brief Description

iBase Manager is a high performance application for managing and cataloguing collections of digital assets, including images, sound files, video files and other documents such as those in PDF format or created in MS Word. It is part of an integrated suite of programs offering full internet publication of these files.

Minimum Hardware

The hardware specification for running the Manager client is dependant on the types of files to be stored and manipulated. The recommended specification for working with image files is:

Client:

• Processor: Intel Pentium 4 1.5Ghz, or AMD Athlon XP+ equivalent
• Memory: 512MB
• Display: At least 1024 x 768 True Colour (24 bit) mode
• Local disc: 500MB free disc space

The server specification is that recommended for the underlying database engine. In addition, space is required for storage of images and other files in a suitable location on the network.

Operating Systems and Networks

Client workstation: Microsoft Windows 2000, XP.

iBase Manager can also be run via Citrix or via Terminal Services and similar.

Images

The entire iBase suite of software supports images, video files, sound files and documents, which can span a very wide range of file types.

Public Access

Available via Kiosk, Intranet and World Wide Web.

CD Publication

No.

Internet

The iBase software suite includes a web engine which can be supplied with a variety of add-on modules (including e-commerce) or can be used as the basis for a customized site.

Database Architecture

iBase Manager and other elements of the iBase suite use completely standard data tables in MS SQL Server or Oracle. Connection is via standard ODBC.

Images and other asset files are stored in standard formats, providing a completely open and flexible architecture.

Cost - Single User

£2,500

Cost - 5 Users

2-4 £2,000 per user, 5 or more users please contact iBase

Additional Pricing Notes

Design and configuration of a custom intranet or website is costed for each individual project depending on requirements.

Training

Daily rate on request. Training on-site.

Support

Typically 15% of total costs. Includes telephone help desk and upgrades.

Museum Users and Sites in the UK

Over 50 sites.

Museum Users and Sites Worldwide

As above.

Largest Museum Site - No of Users and No of Records

150 users; over 100,000 records.

Special Features

• Several engines for flexible and rapid searching
• Multiple types of record within the database, each with its own fully configurable data structure
• Flexible, multi-tiered relationships between items in the database
• Separate system of hierarchical keywords which carries through to websites
• User definable data entry forms in iBase Manager
• Watermarking of images on export or for publishing to a website
• Workspaces that can be adapted to user workflow
• A variety of standard image delivery modules for intranet and the web
• Secure login available for websites, with customisable access to sets of images
• Batch import and export of images and data
• Support for IPTC/EXIF/XMP metadata
• Full internal audit of curatorial work in iBase Manager
• Powerful security protected by passwords

Future Developments

Ongoing, driven by user requirements.

Feature

Audit trails

As standard (available on websites).

Passwords

As standard (user configurable security groups).

Picklist

As standard.

Thesaurus for Data Entry

As standard (can be configured at database level).

Thesaurus for Retrieval

As standard (can be configured at database level).

Screen Designer

As standard (for data forms and workspaces).

Report Writer

As standard (custom print layouts).

Modifiable Data Structure

As standard (across multiple types of record).

Maximum Characters per Field

As specified for the underlying data engine, e.g. MS SQL Server 2000: 8000 characters for standard text field, Oracle 8.x: 2000 characters for standard text field.

Maximum Records per File

Dependant on the underlying database engine and server specification. The client software can handle in excess of a million records.

Digital Image Formats

Internal support for Images - JPEG, PNG, TIFF (RGB), BMP and Import into the system from EPS, GIF, PCD, PCX, PCT, PPM, PSD, TGA, Compressed TIFF.

Video - AVI, MPEG, MOV, WMV.

Sound - WAV, MID, AIFF, AU, MP3, WMA.

Other document files: standard support for DOC, HTM, LWP, PDF, QXD, RTF, TXT, XLS, XML, ZIP.

The system can be configured by users to recognize other formats.

Data Import Facilities

Text files (separated and fixed width formats), any ODBC data source, XML, IPTC / EXIF / XMP.

Data Export Facilities

Text files (separated and fixed width formats), any ODBC data source, XML, IPTC / EXIF / XMP.

Company Name

iBase Media Services

Contact Name

Malcolm Secrett

Contact Job Title

Manager

Contact Phone Number

01943 603636

Contact E-mail

malcolm.secrett@ibase.com

Address

Marsel House,
Stephensons Way,
Ilkley,
West Yorkshire
LS29 8DD

Company Website

www.ibase.com